1. Service identification
CopiloIT is a Williams Infinity product for IT recruiting teams that need to search, manage, evaluate, and move candidates forward with the support of artificial intelligence tools.
Contracting and express acceptance of these terms govern the customer relationship, without prejudice to specific commercial or contractual terms that may be agreed with particular customers.
2. Users and accounts
CopiloIT is intended for professionals, companies, and organizations. Access to the application may require creating an account, verifying email, signing in through Google or other enabled methods, and completing an organization onboarding process.
Users must provide truthful information, keep credentials confidential, and notify any unauthorized account use.
3. Plans, payments, and billing
Available plans, prices, limits, and features are shown on the pricing page or in the corresponding commercial proposal. Self-service payments are processed through Stripe or another enabled payment provider.
Access to certain features may depend on the contracted plan, payment status, and account activation. Amounts, taxes, renewals, plan changes, and cancellations will be managed as indicated during the purchase process or in the available billing settings.
3.1. Contracting and renewal
When purchasing, the person acting for the organization confirms their authority to do so and accepts these terms together with the price, billing period and any specific offer presented. Subscriptions renew automatically for the agreed monthly or annual periods unless renewal is cancelled before it takes effect. Annual billing is separate from monthly credit renewal.
3.2. Price revisions
Williams Infinity may revise prices for future periods to reflect changes in the cost of providing the service, including artificial intelligence, infrastructure and suppliers. We will notify the billing contact or organization administrators by email of the new amount, applicable taxes and effective date at least 30 calendar days in advance. The notice will also appear in Plan and billing.
The revision takes effect on the stated renewal date, does not change already paid periods, and does not cause an immediate charge or proration when scheduled. Annual subscriptions change at annual renewal. A price revision does not itself change features or remove purchased credit top-ups.
The customer may cancel renewal before the effective date without a penalty for rejecting the new price, retaining access until the paid period ends. Already accrued invoices retain their terms. Publishing a new price for future purchases does not by itself change an existing subscription.
3.3. Enterprise contracts and plan changes
Accepted Enterprise-specific conditions take precedence over these general terms in case of conflict, including price guarantees, duration and revision mechanisms. A percentage increase can only apply when compatible with the agreement. Voluntary plan changes are separate operations: the price, effective date and any adjustment will be presented before confirmation.
3.4. Contract records and versions
We retain the accepted terms version, date and related transaction. Customers may view the corresponding copy in Plan and billing or request it by email. Contractual notices are separate from marketing preferences. Existing customers are not deemed to have retroactively accepted new versions; changes are handled under the applicable contract.
4. Acceptable use
The customer organization undertakes to use CopiloIT lawfully, professionally, and in accordance with applicable employment, data protection, equality, non-discrimination, and electronic communications rules.
CopiloIT may not be used for illegal, abusive, discriminatory, invasive, fraudulent, unauthorized scraping, unsolicited mass communications, or data processing activities without sufficient legal basis.
5. Candidate data and customer responsibility
The customer organization is responsible for ensuring that candidate data, profiles, interviews, notes, evaluations, and any other information entered into CopiloIT are processed on an appropriate legal basis and respecting the rights of affected individuals.
When CopiloIT processes such data on behalf of the customer organization, Williams Infinity will normally act as processor and will not autonomously decide the main purposes of the recruiting process.
6. Artificial intelligence features
CopiloIT may generate summaries, scores, suggestions, analysis, or AI-assisted content. These outputs are support tools and do not replace the professional judgment of the customer organization.
The customer organization must review generated outputs, avoid fully automated decisions where legally inappropriate, and ensure that AI use is proportionate, transparent, and compatible with applicable law.
7. Availability and service changes
Williams Infinity will make reasonable efforts to keep CopiloIT available and secure, but does not guarantee uninterrupted availability or total absence of errors. The service may evolve, be modified, temporarily suspended, or updated for technical, legal, commercial, or security reasons.
8. Intellectual property
CopiloIT, its software, design, brand, documentation, interfaces, and associated materials are owned by Williams Infinity or its licensors. Contracting the service does not transfer intellectual property rights over the platform.
Data entered by the customer organization remains owned by that organization or by whoever legally corresponds, without prejudice to the permissions required to provide the service.
9. Suspension or termination
Williams Infinity may suspend or limit access to CopiloIT in cases of non-payment, breach of these terms, abusive use, security risk, legal obligation, or reasonable indications of unlawful activity.
10. Limitation of liability
CopiloIT is offered as a support tool for the recruiting process. Williams Infinity does not guarantee specific hiring outcomes, candidate availability, commercial success, or complete absence of errors in AI-generated outputs or external integrations.
11. Applicable law
These terms are governed by Spanish law. Any dispute shall be submitted to the courts that correspond under applicable law, unless a specific contractual agreement provides otherwise.
12. Contact
For any questions about these terms, you can write to ian@williamsinfinity.com.